Why does Council provide multi-year event licences?

Multi-year event licences provide a range of benefits including security of tenure to event organisers. They also better allow Council to take a curatorial approach to programming events in the Park Lands and allow for better long-term planning of rest and remediation of the event sites.


How does the South Australian Motor Sport Act 1984 impact on events in the Park Lands?

The staging of the annual Superloop Adelaide 500 motor sport event is governed by the South Australian Motor Sport Act 1984, under which a declared area, prescribed works period and declared event period is Gazetted annually.

The ‘declared area’ includes Rymill Park/Murlawirrapurka (Park 14), King Rodney Park/Ityamai-itpina (Park 15) and Victoria Park/Pakapakanthi (Park 16) and the roads in between (Bartels Road and Wakefield Road).

There may be circumstances outside Council’s control in which event hirers may be required to relocate their events to alternate site locations or re-engineer their site designs and event licensed area which is currently being consulted on, where there is a programming cross-over.

These changes will be administered at the discretion of the City of Adelaide without further consultation.  Council will not be liable for any loss or damages caused by or in connection with the relocation or any event impact caused by or in connection with the Superloop Adelaide 500 event.





Why is Glendi Greek Festival being included in this consultation pack?

In July 2017, Council granted a multi- year event licence to Glendi Greek Festival for three years, with a possibility of a two year extension for use of Victoria Square/Tarntanyangga. A condition of all of the multi-year event licences was that any significant change to an approved multi-year event licence would require reconsideration by Council and where required, public consultation.

Organisers of Glendi Greek Festival are proposing for Reconciliation Plaza to be closed for more than 24 hours at each of their events for the remainder of the life of their multi-year event licence. Under the APLEMP, we are required to consult with the public on this matter. Outcomes of the public consultation will be reported to APLA and Council. Council has final decision making on the matter.


Why is the Adelaide Festival Hub being included in this consultation pack?

In July 2017, Council granted a multi-year event licence to the Adelaide Festival Corporation for Adelaide Festival Hub for five years for use of Elder Park. A condition of all of the multi-year event licences was that any significant change to an approved multi-year event licence would require reconsideration by Council and where required, public consultation.

The request to deliver a range of concerts is a significant change to their current event licence and therefore, we are required to consult with the public on this matter prior to the matter being taken to Council for decision making.


What are 'event impacts'?

It is unavoidable for events to not have any impacts in the public realm. However, many impacts can be mitigated/reduced by event organisers. Such impacts from events include public access into and throughout the Park Lands during events, amplified sound (noise), food, smoke, pedestrian flow etc.


What is meant by bump in/out?

Bump in/out are set times when the set up and pack down of an event occurs.


What do we mean by an event management approach?

An event management approach outlines the detail of the event and the approach the event organiser will take to manage public safety, the site set up, any associated road closures and various elements of the event including liquor licencing, catering and entertainment.


Where can I find more information about each event being consulted on for the next five years?

 

Refer to Attachment A for the events that the City of Adelaide is seeking feedback on and information about the event planning considerations.

 

 

 



How will events be processed that are received outside of the multi-year event licence expression of interest opportunity?

If event applications are received outside of the multi-year event licence expression of interest opportunity they will be facilitated via the ordinary process of processing of event applications.


What is the difference between Committee and Council?

The Committee is formed under Section 41 of the Local Government Act 1999 (SA) to provide advice and recommendations to Council.  The Committee receives and considers reports submitted by the CEO on the overall priorities, strategies, and policies related to achieving Council's strategic plan outcomes, and recommends to Council a course of action.  It also facilitates a discussion forum for the presentation of topics by the CEO and topics raised by a Committee member. Council is then the ultimate decision maker.


How do I provide my feedback?

 

Online

Visit yoursay.cityofadelaide.com.au for more information and the opportunity to complete an online submission form.

Email

Download and email your completed submission form to yoursay@cityofadelaide.com.au.

Complete the submission form attached to this consultation pack and return it to:

Community Consultation

Proposals for multi-year event licences (2019-2023)

GPO Box 2252, Adelaide SA 5001


All submissions must be received by 5.00pm on 29 May 2019.

 

 

 



What happens next?

 

We will acknowledge your feedback either by email or in writing.

  We will acknowledge your feedback either by email or in writing.

  Your feedback will help to inform the list of events that are recommended to Council for a multi-year event licence, including how the impact of these events on the community are managed by the event organisers. Council reserves the right to refuse to grant a licence for the use of the Park Lands for an event should the impacts be considered too high risk and the event organiser cannot demonstrate the ability to manage them effectively.

  All submissions on the shortlisted multi-year event licence applicants (with the corresponding management approaches included) and those related to the closure of Reconciliation Plaza for the Glendi Greek Festival and delivery of concerts during the Adelaide Festival Hub will be collated in a report to Adelaide Park Lands Authority (APLA) on 20 June 2019.

  Following endorsement by APLA the report will be presented to Committee on 2 July 2019 and then to Council on 9 July 2019.  The final decision on the awarding of multi-year event licences rests with Council.

  Agendas and minutes of the Committee and Council meetings are available on www.cityofadelaide.com.au/your-council/meetings/agendas-minutes/