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Licensing and Leasing of the Park Lands
The City of Adelaide is the custodian of the Adelaide Park Lands, and to activate relevant areas, looks to partner with community sporting organisations and educational institutions through the licensing of sporting fields and leasing of buildings.
Under the relevant chapters of the Community Land Management Plan, the sporting fields will operate under a licence arrangement which provides the licensee with first right of use (as nominated and approved). If not being used by the licensee these facilities are available to the public. Sports buildings operate under a lease arrangement giving lessees sole occupancy for co-operative use and sub-letting consistent with the sporting objectives.
It is proposed that, as a minimum, the responsibility of holding a lease/licence agreement with the City of Adelaide for buildings and sports fields in the Park Lands is that the lessee:
- Uses the leased and licenced area in accordance with the approved Permitted Use (being community sport related).
- Pay all rent and licence fees as per the Adelaide Park Lands Leasing and Licencing Policy and Council’s annually endorsed Fees and Charges schedule.
- Pays all costs associated with the use of the building and licensed area (i.e. - telephone, electricity, gas, oil, water, and any other services/ utilities).
Maintains and repairs any buildings, fixtures, fittings, or structures erected, fixed, or placed in, on or under the Licence Area in good and safe repair and condition, such as:
- drains, pipes, fencing, goal posts, manholes, reticulation equipment, all electrical equipment (including floodlights); and similar services.
- in cases where playing surfaces form the whole or part of the Licence Area, perimeter fencing, net posts and perimeter access gates fencing, sports lights, irrigation etc.
- Will hold appropriate insurance policies (i.e. - Public Liability, Building and Infrastructure insurance)
- Acknowledges that the building and licenced area may not be available for use and occupation because of any public or special events to be held in the Park Lands
- Acknowledges that the licensed area will be used by the broader community when not in use by the lessee for informal recreation and sport activities.
NOTE: All EOI applications should assume responsibility for all repairs and maintenance for all infrastructure associated with the zones applied for (including buildings, irrigation, lighting etc – where applicable). Also, for applicants to accept the condition of the facility as they are.
Outcomes Sought from the EOI process
The City of Adelaide is seeking EOIs from community sporting organisations (including educational institutions) that can demonstrate an ability to partner with Council to deliver on the outcomes sought for the city, including increased access to and use of the Park Lands.
Consistent with the Adelaide Park Lands Management Strategy, the City of Adelaide seeks the following outcomes for the Park Lands for community sport and recreation.
- A diverse range of contemporary outdoor based sporting and athletic opportunities for a range of ages, genders, cultural backgrounds, and abilities.
- Facilities which provide for community level sport, rather than elite level sport.
- Spaces that are well utilised throughout the year.
Shared Uses and Spaces
- Sporting facilities which accommodate general community use of the licenced sporting areas outside of game and training times as well as encourage use of licensed areas for informal recreation and sport.
- Sporting activity which complements and co-exists with the informal recreational activity occurring in the Park Lands.
- Outdoor recreational and sporting activity - indoor sporting activity is not consistent with the Adelaide Park Lands Management Strategy and must be secondary to the provision of outdoor opportunities.
Well Managed Facilities
- Organisations that can partner with the City of Adelaide to deliver community sport and recreation outcomes.
- Organisations that have the capacity to maintain facilities and open spaces to an appropriate standard.
- This EOI information page contains overall details for the parks; further information including relevant details can be found in the documents section on this page, which also contains the Leasing and Licence Policy.
- EOI applications must submitted by the due date. Late applications will not be accepted.
- After the closing date, all EOI applications will be acknowledged in writing via email.
- All EOI applications received will be assessed against the selection criteria provided on the Submission Form by a review panel.
- Due to the competitive nature of this EOI process, staff are unable to provide specific advice and information to applicants as this may give your application an unfair advantage over other applications.
- Council reserves the right to not select any proponent and will conduct a new EOI process.
- A reminder that leases will not exceed a maximum of 5 years.
All applications will be assessed using the following assessment criteria.
- Only incorporated businesses and organisations will be considered for a lease or licence. Individuals will not be considered for a lease or licence over Park Land.
- Provide for community sport and recreation with a focus on participation.
- Can demonstrate year-round use.
- Provide sporting activity which complements and co-exists with the informal recreational activities occurring in the park of interest.
- Are not-for-profit, incorporated bodies or educational institutions.
- Can operate solely or form a combined management committee possibly with sub-lessees who contribute to the diverse sporting opportunities.
- Provide an indication of the type and scale of supporting built form infrastructure required to support the proposed use.
- Financial viability and capacity.
- Experience in managing facilities.
- A sound governance / management model.