Expressions of Interest: Victoria Park/Pakapakanthi - Sports Facilities

    What can be applied for?

    Council is seeking applications for seasonal or annual hire.  Expressions of interest for short term use (shorter than 10 weeks) will not be considered.  Seasonal hire fees are set in 10-session blocks.  Proposed usage does not have to be exactly in 10-session blocks, however.

     Criterium Track

    • Ten or twenty sessions (races and training dates up to 4 hours long) from                   1 April – 30 September 2022
    • Ten or twenty sessions between 1 October 2022 – 31 March 2023
    • Use over full year 1 April 2022 – 31 March 2023

     Premium Sports Field

    • Ten or twenty sessions (training/matches up to 4 hours) 1 April – 30 September 2022 
    • Ten or twenty sessions (training/matches up to 4 hours) 1 October 2022 – 31 March 2023
    • Use over the full year 1 April 2022 – 31 March 2023

     Southern Sports Fields

    • Ten or twenty sessions (training/matches up to 4 hours) 1 April – 30 September 2022 
    • Ten or twenty sessions (training/matches up to 4 hours) 1 October 2022 – 31 March 2023
    • Use over the full year 1 April 2022 – 31 March 2023

    Why aren’t the soccer fields/AFL oval on the Eastern side of the park available this year?

    Due to the Brownhill Keswick Creek works and installation of new wetlands in the South of the Park, the area on the Eastern Side of the park won’t be available until late 2023.  

    Will the COVID-19 Testing station impact on the use of facilities?

    The Covid-19 site currently utilises the pit straight circuit of the Criterium Track.  The front straight in front of the Heritage Grandstand is still available. The testing station is fenced and marshalled; it does not impact on any activities outside of its fenced boundary.  It is unknown how long this testing station will be in place.  

    What is Council looking for?

    The main aim for the City of Adelaide is to activate Victoria Park / Pakapakanthi with sporting activities.  The following principles will inform the selection process.

    • Priority will be given to City based sports organisations, and education institutions
    • Priority will be given to community sporting activities over elite sporting activities
    • Activities are to be complimentary to the Victoria Park / Pakapakanthi facilities and sports field carrying capacity 
    • Activities that target people from underrepresented groups will be prioritised

    Who can apply?

    Applications will be considered from:

    • Organisations or groups that are legally constituted as an incorporated association
    • Not for profit companies limited by guarantee
    • Aboriginal and Torres Strait Islander Corporations (under the Aboriginal and Torres Strait Islander Act 2006)
    • Educational Institutions
    • Commercial organisations and social enterprises demonstrating a clear benefit for the community

    How do we apply?


    Applicants must provide:



    How will allocations be selected?

    All applications will be assessed against the following criteria:

     Community Benefit (30%)

    • The application is for community level sport (15%)
    • There is significant demand for the sport(s) (10%)
    • Number of participants per session (5%)
    • Whilst not exclusive, the application caters for City residents or people from underrepresented groups (5%)

     Activation (40%)

    • The application results in the facilities being used frequently (10%)
    • The activities complement the existing facilities and sports field carrying capacity in Victoria Park/Pakapakanthi (15%)
    • The dates/days/times requested complement other activities/events (10%)
    • The application does not adversely impact on residents or other users of the park. (5%)

    Management/Governance/Risk (30%)

    • The applicant is a City based sports organisation or educational institution (10%)
    • The applicant is a not for profit organisation or educational institution (10%)
    • The applicant is financially reliable and has no outstanding debt or grant acquittals with Council (10%)

     Will all applicants be successful?

    This will depend on the number of applicants and their suitability against the assessment criteria.  The City of Adelaide retains sole discretion as to who it offers hire agreements.

     Is my organisation required to undertake the maintenance of the hired facilities?

    No, Council will be responsible for maintenance of the facilities.

     How much will it cost my organisation to hire the requested facilities?

    The hire costs are based on Council’s annually endorsed fees and charges schedule.  Exact costs will be negotiated with successful applicants.  The following endorsed fees can be used as a guide:

     Sports Facility Hire (inclusive of GST) 

    Fee Description

    Ten (10) Sessions  

    Twenty (20)

    Sessions

    One Off Casual

    Facility Seasonal Hire Weekday

    $506.50

    $1013

    $52.50

    Facility Seasonal Hire Weekend

    $911

    $1,822

    $97

    Heritage Grandstand Change Room Hire 

    *$655

    *$1,310

    *$65.50

    Southern Fields Change Room Hire (Including cleaning fee and storage space)

    $775

    $1,550

    $77.50

    Premium Field Lights

    $525

    $1,050

    $52.50

    *Not For Profit Sporting Groups (Presentation & Change Rooms) – ½ day charge (maximum 4 hours use).

    Seasonal hire fees are applied per number of sessions. Sessions are races, matches or training dates/sessions up to 4 hours each.  Examples for applying these fees are:

    • An organisation applying to use the criterium track for 10 sessions on a Tuesday and 10 sessions on a Thursday will be charged the 20-session fee.  
    • A cricket club applying to play 10 all-day cricket matches will be charged the 20 session fee (2 sessions per match).  

     Any bookings in addition to those included in the hire agreement will be charged as a casual booking (facility dependant) and may incur a separate booking fee.  

    Can the change rooms be hired for single events or for single weeks?

    Yes, the change rooms will be available to book for one-off events or casual bookings, however these will not be considered as part of this expression of interest process. 

    Can I park my car in or on Victoria Park / Pakapakanthi when hiring facilities?

    No, hire agreements do not permit organisations to park their car on the Park Lands. All users will be required to use the available on-street parking.  Vehicle access permits (enabling loading and unloading of equipment) may be issued upon request.

    How do I submit an application

    Online / Website
    Visit yoursay.cityofadelaide.com.au to download an Expression of Interest application form. 

    Please complete the application form and:  

    Email directly to l.perdue@cityofadelaide.com.au 

    or 

    Post it to the attention of:

           Laura Perdue, Coordinator, Recreation and Sport Programs

           Expression of Interest – Victoria Park Sporting Facilities 
           GPO Box 2252, Adelaide SA 5001 

    or

    Drop off at the Customer Centre (25 Pirie Street) marked to the attention of Laura Perdue.

     All submissions must be received by: 5pm, Wednesday 15 December 2021.