FAQ - Feedback Process

What happens to my EOI Application?

All EOI applications and feedback submissions will be acknowledged. All EOI applications will be considered by a Review Panel against the agreed Selection Criteria. Members of the review panel may use applicant information when liaising/negotiating with other applicants.

The review panel will make final recommendations and a report will be prepared and presented to Adelaide City Council’s City Culture & Community Services Committee meeting on 1 October 2013. Pending outcomes from the Committee meeting the report will progress to Council meeting on 8 October 2013 for final endorsement.

All EOI applicants will be notified within fourteen (14) days of Council’s decision as to whether they have been successful.  Formal Agreements between Council and the successful applicants will then be negotiated and complete by approximately the end of December 2013.

How do I know my feedback has been received?

All feedback forms, applications or correspondence will be acknowledged.

Who can I contact for more information?

For more information, please contact:
Name: Stacey Nelan
Title: Recreation & Park Lands Officer
Phone: 8203 7341
Email Address: s.nelan@adelaidecitycouncil.com

Is there an alternative way to provide my feedback?

You can print a copy of the 'Application Form' and the 'Extra Sporting Activities Form' and post it to:

Expression of Interest – General Comment
Activation of sports fields in Victoria Park
GPO Box 2252 Adelaide SA 5001

or
Email your application to yoursay@adelaidecitycouncil.com

FAQ - Selection Process

Who can apply and how long is the tenure on offer?

All applicants must be either a sporting association or club that is not for profit, or an education institution.

Council will offer a maximum of five years.  Council may, at its discretion offer a shorter term.

Will my organisation’s use be exclusive?

Exclusive use will not be included in the agreement offered by Council.  Being Community Land the successful submissions will receive a “first right to use” the grounds as per days and times provided to and approved by Council.
It is important that Council ensures that these fields are well programmed, well managed and well accessed.  When the fields are not in use by the terms of an Agreement, the fields will be available to the community.

What facilities support the southern sporting fields?

There is parking available on street.  The sports fields are irrigated using recycled water (GAP water) and toilets are available near Pit Straight as well as in the Heritage Grandstand (approx. 500m away from fields). 

Change rooms are also available within the Heritage Grandstand.  Separate fees apply for use of the change rooms.

There are 5 ovals, 3 are hard wicket cricket pitches or 9 rectangular fields for which you will need to provide your own equipment including goals.

How will Council consider my sporting activity?

The following key principles will inform the selection process:

P1 – Priority will be given to sporting associations over individual clubs and educational institutions.

P2 – Priority will be given to City based educational institutions over non-City based educational institutions

P3 – Priority will be given to community sporting activities over elite sporting activities.

P4 – Activities that are complementary to the facilities provided in Victoria Park will be highly regarded.

P5 – Activities that are underrepresented in the City will be highly regarded.

P6 – Activities that target females, marginalised people and people from culturally and linguistically diverse backgrounds will be highly regarded.

P7 – Organisations will not be granted exclusive use of the fields in Victoria Park.

How will the successful applicants be chosen?

All applicants will undergo the same process and will be assessed against the following Selection Criteria:

Community Benefit

  • The proposal is for community level sport (e.g juniors, amateurs, school sports)
  •  The proposal demonstrates significant demand for the sport(s)
  • The proposal demonstrates there is a significant shortage of community facilities in metropolitan Adelaide to support sport(s)
  • Whilst not necessarily exclusive, the proposal caters for females, marginalised people or people from culturally and linguistically diverse backgrounds.

Activation

  • The proposal will result in a diverse range of activity and user
  • The proposal will result in facilities being frequently used
  • The proposal does not adversely impact on residents or other users

Management/Governance

  • The applicant is a not for profit recreation and sport organisation
  • The applicant is a regional, state or national peak recreation and sport organisation
  • The applicant is a City based educational institution
  • The applicant operates within a strong governance framework
  • The applicant has the relevant management policies and plans in place and has reviewed these in the last five years (e.g strategic plan, child protection policy, member STARCLUB)

Investment

  • The applicant indicates it will make a capital contribution to the upgrade of the facility

Infrastructure

  • The applicant demonstrates financial capacity to maintain the facilities for community sport
  • The applicant possesses experience in managing a community sports facility

A Review Panel consisting of Council staff, a representative from the Office of Recreation & Sport and Sports SA will be appointed to review and assess all submissions and make recommendations to Council.

A report will be submitted to Council’s City Culture & Community Services Committee on 1st October 2013 with recommendations for offering management agreements.

Will all applicants be successful in securing formal use?

This will depend on the number of applicants and the assessment scores by the review panel in accordance with the selection criteria.
Adelaide City Council retains sole discretion as to who it offers management agreements.

Is my organisation required to undertake the maintenance of the southern sporting fields?

Submissions will need to state whether the applicant intends to undertake maintenance of the grounds or whether they will require Council to undertake the maintenance.  Relevant fees apply (click here to vew).

How much will it cost my organisation to use the southern sporting fields?

Education Institution – per field – own maintenance $1230.00pa

Education Institution – per field – Council maintain $12,300.00pa

Club/Association – per field – own maintenance $615.00pa

Club/Association – per field – Council maintain $6,150.00pa

Seasonal (6 month) options are available at the above “Council maintain” rates.

What can we apply for? What are the sizes of the fields?

Submissions must state how many fields your organisation would like to use. The Premium Field (in front of the Grandstand) is not included in this EOI.

click the map to enlarge.