EOI Requirements

What are the EOI submission requirements for Rymill Park Kiosk?

The City of Adelaide is seeking EOIs from commercial operators with hospitality and event management experience that can demonstrate an ability to partner with Council to deliver on the outcomes sought for the Adelaide Park Lands, including the provision of quality infrastructure and open space.

Please read the Expression of Interest: Rymill Park / Murlawirrapurka (Park 14) 
Assessment Criteria before commencing the submission process.  Your submission must include the following ‘Details of Organisation’ information and should address the following assessment criteria.

Details of Organisation

  Contact person and details for the EOI.

  Name of lead proponent.

  Names of all other parties (business partners etc).

  Statement regarding why relocation is desired (if applicable)

  Details of current lease/licence (or other arrangement) for existing grounds/facilities including expiry dates.

Assessment Criteria

ACTIVATION / PLACE MAKING

Does the use enable:

  Entrepreneurs, creative endeavours and talent to thrive and partnerships to allow and encourage growth in the city?

  Activities that enliven the city?

Does the applicant:

•  Develop creative and innovative ways to enliven and enhance public space through temporary and sustainable activations?

•  Engage the precincts and community, encouraging a new way to think about the city?

•  Enable change to the physical environment to support sustainable activities?

•  Enable community generated ideas and encourage entrepreneurship?

•  Collaborate with businesses to manage co-created activations that support and enhance economic opportunity and city life?

•  Does the proposal promote economic development in the area?

ENVIRONMENTAL MANAGEMENT

  Does the proposal impact on neighbours or other users in terms of nuisance/noise etc?

  Is the proposal environmentally sustainable?

COMMERCIAL

The applicant is to provide a business plan that outlines:

•  Current financial position**

•  Financial forecast?

•  Any contribution the applicant will be making to the capital upgrades to the facility?

•  Operating plan (product-services offered; risk management and marketing plans)?

•  Does the applicant possess relevant experience?

•  Provide financial statements for the past 2 years?

**Council reserves the right to undertake financial assessment on preferred respondents.

RISK

Does the application consider the policy setting of the Adelaide Park Lands?

  Adelaide Park Lands Management Strategy – Big Moves Objectives;

  Community Land Management Plan – Rymill Park / Murlawirrapurka (Park 14): and

  David Jones Cultural Study?

Will the applicant be undertaking any activities which have any associated risks and if so how will they be managed?

Is there any financial risk to Council in the proposal and how will this risk be managed?

INFRASTRUCTURE

Will the applicant be undertaking any infrastructure improvements to the kiosk and or surrounding area?

NOTE:   The Lessee is responsible at its cost for all planning and building approvals that are required.


What are the EOI submission requirements for Park 18 and 19

Please read the Expression of Interest: Pelzer Park / Pityarilla (Park 19) & Peppermint Park / Wita Wirra (Park 18) before commencing the submission process.

Your submission must include the following ‘Details of Organisation’ information and should address the following assessment criteria:

Details of Organisation

-  Contact person and details for the EOI

-  Name of lead proponent

-  Names of all other parties / user groups associated with the proposal i.e. clubs/groups that you would be looking to share the facilities with (either via sub-licence or through a casual use agreement)

-  Evidence of the lead proponent having a relationship with other parties identified in the proposal

-  Current membership numbers (participants only - not social members)

-  Expected numbers of regular users and a description of the user group(s) e.g. age, gender, division

-  Details (name/address) of grounds/facilities currently used by the proponent and the other user groups identified

-  Statement regarding why relocation is desired (if applicable)

-  Details of current lease/licence (or other arrangement) for existing grounds/facilities including expiry dates.

Assessment criteria

Applications will be assessed on the degree to which they meet the following criteria. Applicants are required to address these criteria when preparing their submission:

Diversity

The proposed use should include:

-  A diverse offering that is complementary with existing sports and recreation offerings in the City

-  Opportunities for different ages and genders to participate

-  Opportunities for people from diverse cultural backgrounds and with a range of abilities to participate.

Utilisation

The proposed use should demonstrate:

-  Opportunities for community level sport and recreation rather than elite sport

-  Optimal utilisation of the facilities including day time and night time scheduling throughout the year.

Shared Uses and Spaces

The proposed use and associated infrastructure should consider:

-  Accommodating general community use outside of licensed game and training times

-  Broader community benefit including informal recreation and sporting opportunities

-  Co-existing with and complementing informal recreational opportunities currently available in Pelzer Park / Pityarilla (Park 19) & Peppermint Park / Wita Wirra (Park 18).

Well-managed Facilities

The management structure (either operating solely or as a combined management committee, possibly with sub-lessees who contribute to the diverse sporting opportunities) should support the proposed activity and deliver well maintained buildings and grounds.

The proposal should demonstrate the proponent’s:

-  Financial viability and capacity

-  Experience in managing facilities and maintaining them to a high standard

-  Sound governance / management model

-  Ability to partner with the City of Adelaide to develop new and improved community sporting facilities.


How do I provide my EOI submission?

Please refer to the relevant Information Pack for further information on the EOI process and application criteria.

Supporting Information

What is the Sports Infrastructure Masterplan (SIMP)

Endorsed by Council in 2014, the Sports Infrastructure Master Plan (SIMP) recommends the following actions:

  • Extend sports lighting to all playing fields and improve playing surfaces (Zones 3 & 4);
  • Remove ageing and redundant infrastructure, providing a new shared multipurpose community facility (Zone 3);
  • Provide lighting and amenities to multipurpose courts facility (Zone 1);
  • Relocate South Terrace Croquet Club and enlarge Croquet SA facility into one combined facility (Zone 2); and
  • Redevelop existing building servicing main fields to provide better access to amenities and storage (referring to Zone 4).


Carriage Way Park/Tuthangga - Park 17?

What are we seeking from the EOI process for Park 17?

The City of Adelaide is seeking EOIs from one or more community sporting organisations (including educational institutions) that can demonstrate an ability to partner with Council to deliver on the outcomes sought for the Adelaide Park Lands, including the provision of quality infrastructure and open space.

Consistent with the Adelaide Park Lands Management Strategy, the City of Adelaide seeks the following outcomes for the Park Lands for community sport and recreation.

Diversity

  • A diverse range of contemporary outdoor based sporting and athletic opportunities for a range of ages, genders, cultural backgrounds and abilities
  • Facilities which provide for local or regional level sport, rather than elite level sport
  • Utilisation
  • Spaces that are well utilised throughout the year
  • Shared Uses and Spaces
  • Sporting facilities which accommodate general community use of the licenced sporting areas outside of game and training times as well as encourage use of licensed areas for informal recreation and sport.
  • Sporting activity which complements and co-exists with the informal recreational activity occurring in the northern areas of Mary Lee Park (Park 27B)
  • Minimal, fit-for-purpose built form supporting facilities which sit comfortably in the landscape
  • Outdoor recreational and sporting activity - indoor sporting activity is not consistent with the Adelaide Park Lands Management Strategy
  • Well Managed Facilities
  • Organisations that can partner with the City of Adelaide to deliver community sport and recreation outcomes
  • Organisations that have the capacity to provide and maintain facilities and open spaces to a high standard
  • The following is discouraged on the Park Lands:
  • Excessive built form
  • Car parking
  • Fenced areas that restrict community access
  • Single purpose facilities
  • This EOI process forms one part of the broader Park Lands Community Infrastructure Process. This process does not include the following, which will be part of subsequent discussions and processes following approval of the preferred organisation(s):
  • Actual lease/licence negotiations
  • Proposals for new buildings/facilities, including design and footprint (size of the building)


What are the EOI Submission Requirements?

Please read the Expression of Interest: Carriage Way Park / Tuthangga - Park 17) 
Assessment Criteria before commencing the submission process.

Your submission must include the following ‘Details of Organisation’ information and should address the following assessment criteria.

Details of Organisation

-  Contact person and details for the EOI

-  Name of lead proponent

-  Names of all other parties / user groups associated with the proposal i.e. clubs/groups that you would be looking to share the facilities with (either via sub-licence or through a casual use agreement)

-  Evidence of the lead proponent having a relationship with other parties identified in the proposal

-  Current membership numbers (participants only - not social members)

-  Expected numbers of regular users and a description of the user group(s) e.g. age, gender, division

-  Details (name/address) of grounds/facilities currently used by the proponent and the other user groups identified

-  Statement regarding why relocation is desired (if applicable)

-  Details of current lease/licence (or other arrangement) for existing grounds/facilities including expiry dates.

Assessment criteria

Submissions will be assessed on the degree to which they meet the following criteria. Applicants are required to address these criteria when preparing their submission:

Diversity

The proposed use should include:

-  A diverse offering that is complementary with existing sports and recreation offerings in the City

-  Opportunities for different ages and genders to participate

-  Opportunities for people from diverse cultural backgrounds and with a range of abilities to participate

-  Opportunities for community level sport and recreation rather than elite sport.

Utilisation

The proposed use should demonstrate:

-  Optimal utilisation of the facilities including day time and night time scheduling throughout the year.

Shared Uses and Spaces

The proposed use and associated infrastructure should consider:

-  Accommodating general community use outside of licensed game and training times

-  Broader community benefit including informal recreation and sporting opportunities

-  Co-existing with and complementing informal recreational opportunities currently available in Carriage Way Park / Tuthangga - Park 17.

Well-managed Facilities

The management structure (either operating solely or as a combined management committee, possibly with sub-lessees who contribute to the diverse sporting opportunities) should support the proposed activity and deliver well maintained buildings and grounds.

The proposal should demonstrate the proponent’s:

-  Financial viability and capacity

-  Experience in managing facilities and maintaining them to a high standard

-  Sound governance / management model

-  Ability to partner with the City of Adelaide to develop new and improved community sporting facilities.


Who can apply?

Community sporting organisations (including educational institutions) can enter into lease / licence negotiations with the City of Adelaide to provide diverse, community level sporting and athletic facilities in Carriage Way Park / Tuthangga - Park 17 if they:

1.  Provide for local or regional level sport, rather than elite level;

2.  Can demonstrate year-round use

3.  Provide sporting activity which complements and co-exists with the informal recreational activity occurring in Mary Lee Park (Park 27B)

4.  Are not-for-profit, incorporated bodies

5.  Can operate solely or form a combined management committee possibly with sub-lessees who contribute to the diverse sporting opportunities

6.  Provide an indication of the type and scale of supporting built form infrastructure required to support the proposed use

7.  Can demonstrate:

- Financial viability and capacity

- Experience in managing facilities

- A sound governance / management model

- An ability to partner with the City of Adelaide to deliver the SIMP for this park.